Reference: UfM/ST/2025/06
Contract Type: Short-term (1 year, renewable)
Gross Salary: €36,720/year
Deadline: 20 July 2025
Languages: English and Spanish (required); Arabic/French (a plus)
Key Responsibilities:
- Coordinate and support all logistical, contractual, and administrative aspects of UfM events (conferences, workshops, etc.)
- Assist in preparing terms of reference, procurement dossiers, cost estimations
- Manage booking, documentation, compliance checks, and internal databases
- Collaborate with event agencies, internal teams, and external service providers
- Support high-profile events (e.g., UfM Regional Forums, Senior Officials Meetings)
- Handle public procurement processes and follow up on event-related protocols
- Ensure proper closure of events and documentation updates
Requirements:
Education:
- Bachelor’s degree (preferably in Event Management, Hospitality, Tourism, Business Admin)
Experience:
- Minimum 3 years total work experience, with at least 2 in event coordination
- Experience with public procurement, cost control, and contract compliance
- Familiarity with documentation tools (Excel, file servers, archiving systems)
Skills:
- Strong organizational and communication skills
- Attention to detail and ability to apply administrative rules
- Capable of multitasking and working across departments
- Meeting minute-taking, cost estimation, and logistical planning
Application Requirements:
- CV in English (PDF, named “Name Surname–CV”)
- Motivation letter in English (PDF, named “Name Surname–cover letter”)
- Submit online by 20 July 2025
For more details, please visit the vacancy website.
